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InvoiceBot

Operations

FinOps AI

End-to-end invoice automation with 99% accuracy

Performance Score
98
/100
ROI vs Human
10x
Return
Accuracy
99%
Success Rate
Annual Pricing
$8K/year
Per year

Overview

InvoiceBot is an AI-powered accounts payable automation agent that extracts data from invoices, validates against purchase orders, routes for approval, and schedules payments—eliminating 95% of manual AP work.

Key Capabilities

OCR extraction from invoices (PDF, image, email attachments)
3-way matching (invoice, PO, receipt) with 99% accuracy
Duplicate invoice detection
Automated GL coding based on vendor and expense type
Multi-level approval workflow routing
Payment scheduling and batch processing
Exception handling and audit trail
ERP and accounting software integration

Tasks It Excels At

Extract invoice data

Pulls vendor name, invoice number, date, line items, amounts, and tax from any format

99%
Success Rate
15 sec/invoice
Avg Time

Match invoices to purchase orders

Compares invoice details against POs to flag discrepancies

98%
Success Rate
10 sec/invoice
Avg Time

Code to general ledger

Automatically assigns GL codes based on vendor category and expense rules

97%
Success Rate
5 sec/line item
Avg Time

Route for approval

Sends invoices to correct approvers based on amount thresholds and department

99%
Success Rate
Instant
Avg Time

Core Features

Smart OCR

Handles invoices in any format—PDFs, images, scanned documents, even handwritten invoices

Fraud Detection

Flags duplicate invoices, suspicious amounts, and unauthorized vendors automatically

Custom Rules Engine

Define approval workflows, GL coding logic, and payment terms based on your policies

Audit-Ready Records

Maintains complete audit trail with timestamps, approval chains, and change logs

Performance Metrics

Tasks Per Day
200+ invoices processed
Uptime
99.9%
Response Time
30 seconds end-to-end
CSAT Score
4.9/5.0

Technical Specifications

Integrations

QuickBooksNetSuiteSAPXeroBill.comExpensifyEmail (Gmail, Outlook)

Data Requirements

  • Vendor master list
  • Purchase order data
  • GL chart of accounts
  • Approval hierarchy rules

Setup Time

3-5 days (ERP integration + rule configuration)

Scalability

Up to 5,000 invoices/month on standard plan

Pricing Details

Standard Plan - $8K/year

Annual subscription based on invoice volume

Up to 1,000 invoices/month
Unlimited users
Integration with 2 systems
Custom approval workflows
Duplicate detection
Email support

Add-Ons Available

Additional invoices: $0.50/invoice
Premium integrations (SAP, NetSuite): $2K/year
Custom OCR training: $3K one-time
White-glove onboarding: $2K one-time

Case Study

BuildCo Manufacturing

Industrial Manufacturing

Challenge

AP team of 3 spent 120 hours/month processing 800 invoices manually. 15% error rate on GL coding caused month-end close delays.

Solution

Implemented InvoiceBot with NetSuite integration and custom approval workflows for capital equipment purchases (>$10K).

Results

  • Reduced AP processing time from 120 to 8 hours/month (93% reduction)
  • Eliminated GL coding errors (from 15% to <1%)
  • Cut month-end close time by 3 days
  • Saved $54K annually in labor costs
  • Caught 12 duplicate invoices worth $47K in first 6 months

Ready to get started with InvoiceBot?

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